Ever feel like your product roadmap is overflowing with ideas, but prioritizing the most impactful ones feels like a guessing game? Stop the struggle! This post unveils a battle-tested meeting agenda designed to transform your feature prioritization sessions into focused discussions that drive results.

Drowning in a sea of feature requests? This agenda will equip you with the tools to make clear, data-driven decisions and ensure your team is working on the features that matter most.

Here's a breakdown of the agenda, complete with time allotments and key actions for each segment:

Agenda

Review & Goals (10 mins)

• Briefly recap the overall product vision and goals.

• Discuss any recent customer feedback or market trends that may influence feature prioritization.

Feature Overview & Discussion (20 mins)

• Each team member presents a brief overview of their proposed feature, highlighting its potential impact and alignment with product goals.

• Encourage open discussion and questions to gain a well-rounded understanding of each feature.

Prioritization Framework (20 mins)

• Introduce a prioritization framework (e.g., Value vs. Effort matrix) to guide the evaluation process.

Consider using a pre-meeting survey to gather initial team input on features using the chosen prioritization framework. This streamlines the in-meeting discussion and allows everyone to come prepared.

• As a team, evaluate each feature based on its impact on key metrics (user satisfaction, revenue, etc.) and the development effort required.

Action Items & Wrap-Up (10 mins)

• Based on the prioritization exercise, assign clear ownership and deadlines for the development of high-priority features.

• Discuss any next steps for features that are tabled for later consideration.

To-Do List Example

This section provides clear post-meeting action steps to solidify priorities:

• Project Lead: Update the product roadmap to reflect the prioritized features and communicate these updates to stakeholders (due by next meeting).

• Feature Owners: Develop detailed user stories or acceptance criteria for assigned high-priority features (due as per the project timeline).

Follow-Up Email Draft

Subject: Feature Prioritization Outcomes & Next Steps

Hi Team,

This email summarizes the key takeaways and next steps from our feature prioritization meeting on [date].

Prioritization Outcomes:

Following our evaluation using the [name of prioritization framework], we've identified the following high-priority features:

• [List of high-priority features]

These features will be the primary focus of our development efforts moving forward.

Action Items:

• Project Lead: The updated product roadmap reflecting the prioritized features is attached to this email. Please share it with relevant stakeholders by [date].

• Feature Owners: It's time to dive deeper! Please develop detailed user stories or acceptance criteria for your assigned high-priority features. These are due as per the established project timeline.

Additional Resources:

• Product Roadmap (attached)

• [Link to chosen prioritization framework (if applicable)]

If you have any questions or require further clarification, please don't hesitate to reach out.

By following this agenda and fostering collaborative discussion, you can transform your feature prioritization meetings into efficient sessions that guide your product roadmap towards success!