Meeting Follow-Up: The Guide for Beginners
Meeting Follow-Up: The Guide for Beginners
31 ene 2023
A corporation must implement a sound management system if it wants to endure the intense technological and development competition. A crucial component in the growth and development of a firm is follow-up. A company must take further action or start follow-up meetings to continue to exist productively.
There is a misconception that is ruling the world, and no, it is not that Men and women get paid equally, but most business people believe that "follow-up" is widely used in the sales sector. It is not only for the sales department but for every department in your company, and for it to succeed, you should start sending follow-up meetings.
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What is a Follow-up?
To put it into simple words, an email to a person you've previously contacted once is referred to as a follow up meeting email. It could be you reaching out to them after a meeting to agree on said decisions or just reminding someone to see a project's progress.
As we know, you can send a follow up meeting email for a variety of reasons, including:
Notifying a recipient that an email has already been sent, ask for details, a response, or deadlines, or invite someone about a significant event or date. A follow-up email or a post-meeting follow-up serves as a prompt or reminder for an earlier email you've sent or after the meeting. Instead of starting a conversation, the goal is to rekindle it and elicit a response.
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When should you send Follow-up?
Let’s say you have had meeting after meeting, and suddenly after the last call, you go like, "Wow, I should really follow up on this matter” then this is where you have to catch yourself. No matter what you tell yourself, every meeting needs to be turned into follow-up emails.
The best time to send a follow-up is right after the meeting/phone call or a day before a big delivery.
This simple feature also serves as a kind gesture to remind people what you expect from them.
While it fits for those who weren't there at the meeting to understand what took place, you can also keep the meeting's guest list manageable while yet keeping everyone up to speed by just spending 10 minutes writing a good follow-up email after the meeting.
Want to take your company to its maximum potential? Welcome the habit of Follow-up:
Follow-ups allow you to maintain relationships with clients and potential customers. They provide an opportunity to address any concerns or issues that may have arisen since your last interaction. One email after phone call can help you identify missed opportunities or improvement areas. This intelligent yet simple technique also allows you to check in on the progress of a project or sale, like reminding your colleagues what they promised to provide.
If you can't write follow-ups, you can send people your meeting minutes or the summary of your meetings. Because the meeting summary follow-up also serves as a record and helps to remind everyone what they are responsible for. In essence, action items are documented, non-attendees receive an update, and attendees are reminded of the meeting's outcomes.
While the follow-up importance can't be ignored, if this is still something that bothers you, you can use Noty.ai, an AI meeting assistant that transcribes your calls, sends automatic follow-up in 10 seconds, and enables you to provide timely and relevant information to clients, customers and colleagues.
Which medium can you use to send follow-ups?
The subtle magic of emails:
We live in a world where professional people like a professional medium. Emails are the best way to send follow-ups because they are the most viewed and connected to people in the corporate world.
Using your own phone
The phone is an effective and efficient communication method to send your customers' and client follow-ups as it maintains continuity of communication. Setting up a specific phone schedule with clients, and colleagues, such as once per week or once every two weeks, is a great way to catch up on your last conversation as a reminder.
Powerful Social Media:
Not widely used for follow-ups, but you can still make it work if you are good with it. As we know, people can mold social media to their purposeful liking, but many people still use it to send follow-ups.
Do you wish to maintain your relationship with a conference acquaintance? You have finally found them on social media, and this is your chance to shine. Be sure to interact with them online, make them your potential clients, and then shift to whatever medium you, or they are comfortable using.
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Follow-ups are easy and a perfect way to achieve the best results as they allow you to offer additional products or services that may interest the recipient, provide an opportunity to ask for feedback, and see where you lack to make better decisions.
A follow up meeting email is also a great way to remind people what decisions were made in the last conversation and what is expected of them to build trust and establish themselves as reliable and professional business partners.