How to Follow Up With a Recruiter: Example and Checklist
How to Follow Up With a Recruiter: Example and Checklist
24 nov 2023
How to follow up with a recruiter after interview? And why should you do it? If you've had an awesome interview with a recruiter, then great! But often it happens that minutes, hours, or even days have passed, and you haven't heard from the recruiter.
Don't worry. There's no need to panic yet. The recruiter may be busy handling other tasks, and you can always make the most of this time by crafting an interview follow up email with recruiter.
In this article, we provide tips on how to write an outstanding follow up email to recruiter after interview. But first, let’s focus on the most common mistakes made when following up with a recruiter.
9 Things NOT to Do When Sending Interview Follow up Email with Recruiter
When following up with a recruiter after an interview, there are several things you should avoid doing to maintain professionalism and avoid negatively impacting your chances. Here's a list of what not to do.
Don't be overly aggressive or demanding
Avoid sending multiple follow-up emails in a short period or demanding a quick response. Recruiters often handle multiple candidates and roles, and pressuring them can create a negative impression.
Avoid sounding desperate
While it's important to express your interest, avoid language that makes you seem desperate or overly anxious. Maintain a confident and professional tone.
Don't make assumptions
Avoid assuming you're the only candidate or that you're already chosen for the role. Stay humble and respectful throughout the communication.
Don't ignore instructions
If the recruiter provided specific instructions on follow-up, such as a timeframe to wait before reaching out, make sure to adhere to these guidelines.
Don't send a generic message
Avoid sending a generic or templated message. Personalize your follow-up based on your interaction with the recruiter and specific details about the role. If you used Noty.ai to record your conversation with the recruiter, you will have an already substantial interview follow up email with recruiter.
Don't focus solely on your needs
While it’s fine to ask about the next steps, avoid making the follow-up only about what you want or need. Keep the focus balanced between your interest and how you can contribute to the company.
Don't forget to proofread
Never send a follow-up email to recruiter without proofreading. Spelling errors, grammatical mistakes, or incorrect information (like the wrong company name) can be detrimental.
Don't bring up salary or benefits too early
If these topics weren’t discussed in the interview, avoid bringing them up in your initial follow-up. Focus first on expressing your interest in the role and the company.
Don't be negative
This may sound obvious, but avoid any negative remarks about the interview process, the interviewer, or the company. Keep your tone positive and professional.
Don't use inappropriate communication channels
Stick to professional channels of communication. For instance, avoid following up via text or social media unless the recruiter has initiated contact through these means.
By avoiding these pitfalls, you can ensure your follow-up is effective, professional, and leaves a positive impression on the recruiter.
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6 Most Important Elements of Your Interview Follow up Email with Recruiter
Now, let’s see what is important to include in your follow up email to recruiter. Remember, these elements are expected from any responsible and professional candidate, so don’t ignore them.
Start with a polite greeting
Open your follow-up message with a polite and professional greeting. You can keep it short and simple. For instance, use phrases such as "Hi [recruiter's name]," or "Hello [recruiter's name]," "Good morning," or "Good afternoon."
Thank the recruiter for their time
Recruiters are professionals who have busy schedules and attend to numerous tasks. Thus, it's advisable to appreciate the time the recruiter took to look at your application and conduct the interview. Write a brief statement thanking them for their time and consideration.
Express your continued interest
Recruiters are often looking for candidates who are passionate about the position and the company. So, you should show your continued interest in the job and the company in your follow-up email. Reiterate that you're excited about the opportunity and keen to learn more about the role and the company.
Add new information
Use this space to communicate any new information that may not have been included in your initial application or discuss what you learned from the interview. By highlighting something new in your interview follow-up email with recruiter, you'll not only stand out but also demonstrate that you're comfortable communicating.
End your recruiter follow up email with a professional closing
Lastly, end your follow-up recruiter email with professional closing, such as "Best regards," or "Sincerely." Also include a formal signature with your name and contact details, such as your phone number, email address, and LinkedIn profile URL.
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How to follow up with recruiter after no response
Following up with a recruiter after not receiving a response requires a careful and professional approach. Here's a guideline on how to do it effectively.
Before following up, wait for a reasonable amount of time, typically one to two weeks, after your initial follow-up. This gives the recruiter enough time to process your application and any others they may be handling. Here are some more tips:
Politely inquire if there have been any updates in the hiring process and if a timeline is available for the next steps. This shows your interest without being pushy.
Your follow-up should maintain a courteous and professional tone, even if you’re feeling anxious or disappointed. Express your continued interest in the position and the company.
Keep your message concise. Clearly state that you are following up on your previous email or interview and are interested in any updates regarding the position.
Briefly restate your enthusiasm for the role and how you believe your skills and experiences make you a strong fit. This serves as a gentle reminder of your candidacy.
Offer to provide any further information that might assist in their decision-making process.
Finally, express gratitude for their time and consideration. Regardless of the outcome, it's important to leave a positive impression.
It’s important to be mentally prepared for any response, including the possibility of not moving forward in the hiring process. Regardless of the outcome, use this as a learning experience. Continue your job search actively while waiting for a response. Don’t put all your hopes on one opportunity.
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Sample follow up email with recruiter after no response
Subject: Follow-up on [Position Name] Application
Dear [Recruiter’s Name],
I hope this message finds you well. I am writing to follow up on my application for the [Position Name]. I am very enthusiastic about the opportunity to join [Company Name] and believe my skills in [mention relevant skills/experience] would be a great match for this role.
I understand you have a busy schedule, and I appreciate the time and effort involved in the hiring process. If it’s convenient, could you please provide an update on my application status or any timeline for the next steps.
Thank you once again for considering my application. I am very interested in the opportunity to contribute to [Company Name] and look forward to potentially working together.
Remember, follow-up emails to a recruiter are a normal part of the job application process. They demonstrate your interest and professionalism, but it’s also important to balance persistence with patience.
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Checklist: How to follow up with recruiter after interview
Following up with a recruiter after an interview is an important step in maintaining communication and expressing your continued interest in the position. Here's a guideline on how to effectively follow up with a recruiter.
Ideally, send a recruiter follow up email within 24-48 hours after your interview. This shows your enthusiasm and keeps you fresh in the recruiter's mind.
Begin your recruiter follow up email by thanking the recruiter for the opportunity to interview. Mention something specific about the interview that was particularly insightful or enjoyable to personalize your message.
In your recruiter follow up email, clearly state your continued interest in the position and the company. Be genuine in conveying why you think this role is a good fit for you and how you can contribute to the company.
Briefly reiterate a few key strengths or experiences that you bring to the role, especially those that were well-received during the interview or are particularly relevant to the job.
Politely inquire about the timeline for the next steps in the hiring process. This shows your eagerness to move forward and keeps you informed about what to expect.
Let the recruiter know that you are available to provide any further information that may be needed, including additional references, work samples, or answers to any pending questions.
While it's important to be thorough, keep your recruiter follow up email brief and to the point. Recruiters often have busy schedules, so a succinct, well-crafted recruiter follow up email is most effective.
Before sending, make sure to proofread your email for any spelling or grammatical errors. This demonstrates your attention to detail and professionalism.
If you haven’t heard back within the timeframe initially mentioned by the recruiter, it’s appropriate to send a polite follow-up email to check in.
Remember that the hiring process can take time. Stay patient and maintain a professional demeanor in all interactions.
Sample Recruiter Follow-Up Email Template
Subject: Thank You and Follow-Up on [Position Name] Interview
Dear [Recruiter’s Name],
I hope this message finds you well. I wanted to extend my thanks for the opportunity to interview for the [Position Name] with [Company Name] on [Date of Interview]. I particularly enjoyed learning about [something specific about the company or role].
I am very enthusiastic about the possibility of joining your team and am confident that my [mention of a key strength or experience] aligns well with the needs of the role.
Please let me know if there is any additional information I can provide. I am looking forward to the next steps in the process and would appreciate any updates on the timeline when convenient for you.
Thank you once again for the opportunity and your consideration. I am very excited about the prospect of contributing to [Company Name] and hope to have the chance to do so.
This follow-up strategy demonstrates your interest, professionalism, and courtesy, all of which are beneficial in making a positive impression on the recruiter.
Conclusion: Use Noty.ai to create perfect follow up emails to recruiters
Noty.ai uses advanced AI technology to craft the perfect follow-up email to a recruiter. Using your meeting recording with a recruiter, the AI assistant creates a detailed personalized follow up message. Noty.ai maintains a professional and engaging tone, making sure the message is polite yet assertive, demonstrating your interest in the position.
Additionally, Noty.ai ensures that the email is error-free and tailored to reflect the individual’s professional brand, making every follow-up as effective as possible.
This combination of personalization and professional articulation makes Noty.ai a powerful tool for job seekers looking to maintain momentum in their job search and communication with recruiters.
With Noty.ai, anyone can create a perfect interview follow up email with a recruiter. Use Noty.ai to create a personalized email to a recruiter that will elevate you above the competition.